Finally, all of this activity could be then logged in a spreadsheet for audibility, or the offer details sent to an HR app to update the employee's attributes there. Then, once things are approved, and the offer is accepted, our workflow could assign tasks to IT to buy the new hire a laptop or set up orientation meetings. This app can also request approval from the three approvers and access to sign off on the hire. That saves a ton of time and frustration. For instance, we could have a form to gather the information we need from the hiring manager, so we never have to go back and ask for the same information. These problems could be avoided if we structured our workflows into an app to ensure things happen in the right order and way. Requests get lost in our increasingly remote workforce due to time differences. Or, the request could be lost within messages in that really busy Slack channel. The department head might forget to check with finance to see if there's enough budget. They may not include all the relevant details when they submit the request to hire. Managers may hire infrequently and have to inquire about the right process. Take the hiring workflow from the previous section, for example. Lots of things could go wrong when processes are done manually. With software, you can ensure the right steps are followed and work is completed. Workflow automation is when software takes the tedium out of multi-step, multi-team workflows. Then we may want to route it to get approved by several people - the department head, perhaps someone in HR to ensure the seniority and salary align with other departments, and maybe someone in finance to verify we have room in the budget. We want to gather information from the hiring manager, like the intended salary, job title, department, etc. Think of a process at your company, like a hiring manager getting approval to make an offer to a job applicant.
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